In the world of business, nothing is more important than being able to store and keep track of your digital documents efficiently.
With all the different tasks you have to complete daily, you want to make sure that none of them fall through the cracks or go undone.
From contracts to contracts and invoices to invoices, you need an easy-to-use program that lets you find your most important files quickly and use them when you need them the most.
That is where document management software comes in!
This article will highlight some of the best document management software you can use to keep your business organized and efficient, without needing to rely on any expensive add-ons.
There are plenty of options available when it comes to document management, so it might be hard to choose which one works best for your business, but this list should help get you started!
I have included a list of the top 13 document management software programmes along with my top 3 recommendations for you to consider using as the finest one.
SignNow is the leading document management software that streamlines the signature process and simplifies document workflows for businesses and individuals alike. Get organized, sign & send with ease!
Wrike is a top-rated document management software for all business that provides powerful collaboration and organization tools to help teams work efficiently on projects. Improve productivity and keep your files secure with Wrike.
Best document management software that streamlines the process of creating, signing and storing documents. It's secure, easy to use and helps save time. Get organized and improve productivity with Signaturely today!
What is Document Management Software?
Document management software has become more and more important as businesses have begun to appreciate how it can help improve their workflows by making sure everyone has access to the most up-to-date files at all times.
But with so many options on the market, it can be hard to know where to begin your search for a system that will meet your business’s unique needs.
The best document management software is easy to use, comprehensive and intuitive. At its core, it helps employees do their jobs more efficiently and makes it easier for companies to scale without needing extra in-house support.
Whether you work from home or at an office, a good document management solution can help you get your work done better and faster.
Here are 13 of the best document management software programs on the market today. Let us figure out what makes one system better than another.
13 Best Document Management Software (For 2023)
1. SignNow
SignNow is a complete document management system and electronic signature software free that lets you manage, sign, and send documents in a safe and quick way.
It’s a cloud-based platform with an easy-to-use interface that makes it easy for people and businesses of all sizes to use.
Being the best document management software, it provides a secure platform for sharing sensitive information and reduces the time and effort spent on printing, scanning and mailing paper documents.
Features:
1. Electronic Signature
SignNow lets people sign documents electronically and ask others to do the same. This speeds up the signing process and gets rid of the need for signatures on paper.
2. Document Management and Storage
In order to save and manage documents, SignNow offers a safe cloud-based platform. In addition to having instantaneous access from any location with an internet connection, users are also able to easily archive their files, classify them, and conduct searches inside them.
3. Secure Document Sharing
With SignNow, users can set permissions and access controls so that they can safely share documents with other people. This makes sure that sensitive information stays safe.
4. Integrations
SignNow is compatible with a variety of different applications and tools, including major productivity and collaboration platforms such as Google Drive and Microsoft Teams.
Pricing:
- Business: $8 per user per month
- Business Premium: $15 per user per month
- Enterprise: $30 per user per month
- airSlate Business Cloud: $50 per user per month (5 user minimum)
Get Started with SignNow.
2. Wrike
Wrike is a powerful online document management system that can help both in-person and remote teams work faster and better.
Because the software is so flexible, people from different backgrounds can work well together from one central location.
You can use Wrike to organise, prioritise, communicate, and keep track of work and progress in real time with just a few mouse clicks.
Features:
1. Task Management
It involves the capability to initiate, delegate, and follow up on tasks and initiatives, establish time frames, and keep track of progress.
2. Collaboration
The capability to work together with team members in a seamless manner, through features such as real-time commenting, sharing of files, and assigning of tasks.
3. Custom Workflow
It has flexible processes that make it easier to organise tasks and help projects be the same.
4. File Management
It allows users to upload files, store them locally, and distribute them inside the platform, and it also provides version control and a file history log.
Pricing:
- Free trial (For teams getting started): Yes, available
- Team (For growing teams): $9.80 user/ month
- Business (For all teams across an organization): $24.80 user/ month
Get Started with Wrike.
3. Signaturely
Signaturely is a leading digital document management service that provides both organisations and individuals with a method for managing their documents that is both efficient and safe.
Because of its user-friendly design, it makes the production, signing, and storage of important documents quite straightforward.
Features:
1. Electronic Signatures
Ability to generate documents electronically, sign those papers, and transfer them for other people to sign, hence removing the need for physical signatures and paper-based processes.
2. Document Sharing
You may send papers to others through email or upload them directly to the platform, and then decide who has access to see and sign them.
3. Integrations
Possibility of integration with other platforms and apps, such as Google Drive, Slack, and Zapier, to simplify document management.
Pricing:
- Free trial: Yes, available
- Personal: $20/month
- Business: $30/month Per user
Therefore, if you are searching for document management software that is not only simple to operate but also safe and effective, you might think about giving Signaturely a shot.
4. Dropbox
Dropbox is the most popular file sharing and storage service on the web, with over 500 million users worldwide.
In addition to its cross-platform capabilities, Dropbox is used to share files between multiple devices, including PC and Mac computers, smartphones, and tablets.
It also offers an online version that allows you to access your files from anywhere, and that too for free.
If you want to share files with coworkers or clients who may not have a Dropbox account themselves, there is an option for that as well.
You can add anyone as a collaborator for them to view or edit the documents stored in your account without needing a password or login credentials of their own.
And since Dropbox automatically syncs changes made by collaborators back up onto all devices connected via their accounts (including mobile devices), no one has any excuse not to see what they need!
One of my favorite features is they customize the plan according to our business needs. You can check out their basic to premium plans here.
Features:
- 256-bit AES and SSL/TLS encryption
- Anytime, anywhere access
- Team Management
- Dropbox Backup
- File Locking
- Support
Pricing:
- Plus (For individuals): $9.99 per month (2 TB (2,000 GB) • 1 user)
- Family (For friends & family): $16.99 per month (2 TB (2,000 GB) • Up to 6 users)
- Professional (For freelancers): $16.58 per month (3 TB (3,000 GB) • 1 user)
- Standard (For smaller teams): $15 / user / month
- Advanced (For larger teams): $24 / user / month
Get Started with Dropbox.
5. Zoho Docs
Zoho Docs is a cloud-based file sharing and collaboration platform.
It was founded in 2000, and since then it has become one of the most popular tools for managing documents.
Zoho Docs is used by small businesses, large corporations, and non-profits alike.
Zoho Documents is much more than just document management software. It is also a powerful CRM tool that gives you everything you need to run an efficient business or organization.
So are you ready to leap to the best document management software?
Zoho Docs is a service that is both cost-effective and useful for people and organisations who are wanting to streamline their document management procedures.
Features:
- Speedy Bulk uploading
- Retrieve Lost Files
- 220+ File Formats
- External Sharing
- Mobile Access
- Desktop Sync
Pricing:
- Free trial: Free for 25 users, with 5GB free per user
- Standard: $5/user/month, with 50GB storage per user.Enterprise: $8/user/month, with 100GB storage per user.
6. Digital Drawer
Are you wondering how you can work from home with smarter usage of the best document management software?
Digital Drawer is another cloud-based document management system that offers a wide variety of features beyond just storing your files. It’s also a tool for managing documents, emails, and other content.
If you want to keep your business organized and find everything fast, Digital Drawer can help.
The user interface of Digital Drawer is very easy to use because it looks like an everyday program on your computer (like Microsoft Word).
There are no complicated menus or buttons to click through before you know how the app works.
Getting started with Digital Drawer only takes a few minutes!
You can create folders in the main window of this software tool so that all related documents are grouped neatly in one place—and they are always available when you need them!
Features:
- Document Management
- Document Imaging
- System Information
- Search & Retrieval
- Batch Scan and Import
Get Started with Digital Drawer.
7. FileHold
FileHold is an easy-to-use document management software for small businesses. It has a free plan for small businesses, but the paid plans are more cost-effective for large businesses.
FileHold has a document scanner which is an online and offline tool that lets you create scanned documents with your smartphone or tablet.
You can use the feature to convert paper documents into PDF and searchable formats, then organize them in FileHold’s library.
For large companies that need to edit their images while they are in their original format, FileHold’s image editor allows you to crop images as well as add text boxes, lines, and arrows on top of them using a simple user interface.
This makes it easier for employees who do not know how to use photo editors because all they have to do is select what type of change they want to be made from several options available within this feature!
So if you find FileHold a helpful tool for your work-from-home jobs, then feel free to contact them and book your consultation.
Features:
- Information Sharing & Collaboration
- Calendar
- Courier
- Distribute Information Faster
- Find Vital Documents Faster
- Centralized file storage
- Task co-ordination
- Electronic forms
8. Document Locator
Document Locator is an online document management software that makes it easy to manage all your documents, including invoices, receipts, contracts, and other important information.
It integrates with Google Drive, Dropbox, Box, and OneDrive so you can easily upload your documents into the database. You can also integrate it with QuickBooks or Xero accounting software if you use those for accounting purposes.
As Document Locator helps companies manage their accounts payable process by providing a simple way to create invoices and track payments made on them.
Users also have access to a dashboard that shows how much money they owe their clients at any given time so they know
when it is time for another invoice or payment request from a client before the next invoice cycle begins again (assuming those cycles follow some sort of predictable pattern).
Features:
- Replacement of lost or damaged media
- Business Process Improvement
- Support and Maintenance
- Automated Workflow
- Expert Training
- Migration
- eForms
9. eFileCabinet
eFileCabinet is a cloud-based document management software that allows you to store and organize your documents, emails, and other important files.
No doubt, it is a great option for small businesses that need a secure place to store their documents.
The software also comes with features to help you manage your documents, like advanced search capabilities and the ability to add custom fields so you can track information about each document that is in your system.
Features:
- eSignature with KBA & OTP
- Automatic Email Imports
- Smart, Secure Sharing
- Desktop Application
- Smart Automation
- Instant Sign In
- Governance
- Templates
10. HighTail
HighTail is a cloud-based document management software that is used by small and medium-sized businesses.
It was designed to make it easy for users to manage their documents, even if they have multiple locations, departments, or employees.
Do you know they offer a 14- day free trial?
Features:
- Visual Project Management
- Invoicing For Entire Team
- Creative Collaboration
- Apps & Integrations
- Password Protection
- Unlimited Storage
- File Sharing
11. Evernote Business
Evernote Business is a subscription-based service that allows you to share and collaborate on documents, notes, and tasks with your team.
You can also use it from any device, including mobile devices such as smartphones or tablets.
Features:
1. Dashboard
An organizational dashboard where you can see all of the files related to a project or client in one place.
2. Project center
A project center where you can create and store projects for each individual in your business and view their progress at a glance.
3. Shared notebook
A shared notebook feature allows multiple people access to content stored within one repository.
This makes it simple for employees to stay up-to-date on important information without having access rights revoked due to system updates.
Features:
- Integrates with Google Drive, Slack, and Microsoft Teams
- Turn to-do into done with tasks
- Easy-to-apply note templates
- Find exactly what you need
- Unlimited device sync
- Markup Images
12. Smartsheet
Smartsheet is a project management software that lets you create and edit documents easily.
It comes with a free trial, but the paid version costs $12 per month for one user or $22 per month for up to five users.
It is great for non-linear writing, like documents, reports, proposals, and more.
It is a bit like Excel, but with a few extra bells and whistles to help you make your spreadsheets more useful.
It also lets you import text and images from any number of sources, such as Word files or PDFs.
Features:
- A project management tool with a collaborative workspace
- Desktop app, Mobile app, Cloud-based app, Web app
- Integrations with Google Drive and Dropbox
- A centralized, cloud-based platform
- Advanced file naming options
- Real-time collaboration
- Custom branding
- User-driven
- Adaptable
13. Onehub
Onehub is a cloud-based solution for managing documents, emails, and tasks. The company’s product has been around for a while, but it has only recently become popular.
It was released in 2020 and has gained a lot of attention since then. It can be used by small businesses as well as large enterprises.
Onehub integrates with other cloud apps like Salesforce, Workday, Zendesk, and Zapier.
Onehub has a great user interface that is easy to use with a solid client base of over 30,000 users. If you are looking for an alternative to SharePoint or Office 365 then Onehub may be the solution for you.
You can also install this software on your servers if desired.
The company offers two different plans: one plan is free, and the other plan costs $9 per month or $99 per year.
The plans come with support from OneHub experts who can help you through any problem you may encounter when using their product.
Features:
- Upload files quickly and easily
- Customize your account theme
- Two-factor authentication
- Embedded sign-in forms
- Role-based permissions
- Workspace agreements
- Document watermarks
- Session timeouts
- Audit trails
5 Points to Consider While Choosing the Best Document Management Software in 2023
When choosing a product, you should ask yourself the following list of questions:-
- How do you plan to use your document management system?
- Do you need something that can integrate with other services, or is standalone functionality all you need?
- Will you have employees in different offices, and will they be accessing documents from mobile devices?
- What about backup and storage space?
- Do you need something scalable and secure, or are those things not an issue for your company?
Deciding what is most important when choosing a product can help save time and money down the road.
So, if you are like most business owners, you have stacks and stacks of paper that need to be scanned into the digital world.
That is a lot of work for one person, but luckily some apps can help make it easier!
Final Words
Document management is a key part of any business, and having the right software can make all the difference.
Since there are so many choices on the market, it can be hard to figure out which one is best for your business.
I’ve put together a list of the 13 best document management software you can’t ignore in 2023.
SignNow stands out as one of the best choices among these top-performing options.
So, if you want reliable and affordable document management software for your business, you should look into SignNow.
SignNow can help you get organised, streamline your workflows, and reach your business goals with its many features and functions.
